Fumana Pilot Terms of Use

Fumana Cloud is a media search, transcription, processing, and archive workflow tool for authorised organisation workspaces.

The service helps authorised users scan permitted media folders, process sermon media, search transcripts, create Clip Lists, generate summaries, and prepare editor-facing exports.

Users must only access organisations, archives, media, transcripts, summaries, and Clip Lists they are authorised to access.

Organisation admins must only connect Google Drive accounts, folders, shared drives, and media sources that they are authorised by their organisation to connect.

The client organisation remains responsible for rights, permissions, consent, and lawful basis in its source media, archive, sermons, recordings, and related materials.

Users must not process unlawful, unauthorised, confidential third-party, rights-infringing, or otherwise impermissible material without permission.

Where an authorised organisation administrator explicitly enables Visual Search references, Fumana may create small derived still images from authorised audiovisual media to provide visual indexing and search. The organisation confirms it has authority to permit that processing.

Visual reference thumbnails are private derived Visual Index data tied to exact production Samples. They are not public by default, are not full-resolution archival replacements, and do not change the original media as the source of truth.

Access is limited to authorised account and organisation contexts. References are retired or deleted according to the associated Visual Index, Sample, Source, Recording, and organisation lifecycle where supported.

Fumana Cloud is not a backup, disaster recovery system, or archival guarantee. Client organisations should keep their own source media and archive backups.

During the pilot, the service may be changed, paused, limited, or adjusted to improve reliability, security, workflow quality, and controlled rollout readiness.

Fumana may use hosting, database, authentication, Google Drive API, worker, transcription, embedding, and AI infrastructure or sub-processors to provide the service.

Users may not attempt to bypass access controls, access another organisation, scrape data outside their authorisation, interfere with processing jobs, or misuse service credentials.